Relocation and Refurbishment of UPS Office Space

UPS, located in Atlantic House at the Port of Antwerp, faced structural changes within the organization. Their existing 600 m² office on the 5th floor was too large, leading to the need to redefine their space requirements. What started as a partial divestment of the 5th floor ultimately resulted in a strategic decision to relocate to a smaller 300 m² space on the 12th floor.

The goal was to create an office space aligned with the New Way of Working, including flexible workstations, a Clean Desk Policy, and a Desk Sharing Policy. All within a strict budget and with a deadline of June 2024.

ROLE OF QUARES

Quares was asked to support UPS throughout the entire process, with specific tasks and responsibilities:

Analysis and Planning

Mapping out the initial plans to divest half of the 5th floor.
Redesigning the space on the 12th floor focusing on the new office vision.
Preparing a detailed budget aligned with UPS’s strict financial guidelines.

Design and Fit-Out

Designing a flexible office space that meets the New Way of Working:
Clean Desk Policy.
Desk Sharing Policy.
Locker area for personal storage.
Working closely with UPS’s IT department to comply with global DATA and electrical protocols.

Project Management and Execution

Guiding the design process, including budgeting and approvals.
Coordinating with executing parties, such as electricians, to meet all requirements.
Delivering the project within the June 2024 deadline.

RESULTS

Efficient Relocation
UPS successfully relocated to a fully renovated office space on the 12th floor, tailored to their current needs.
Clear communication and close collaboration with internal and external stakeholders ensured the move was carried out efficiently.

Future-Ready Workspaces
The office space was designed according to modern workplace concepts, including flexible workstations and a Clean Desk Policy, supporting employees in a more dynamic work environment.
The addition of a locker area provides a practical solution for personal storage.

Strict Budget Control
The project was completed within the set financial guidelines, with full transparency over costs and investments.

Compliance with Technical Requirements
Close cooperation with the IT department and electricians ensured all technical requirements were correctly implemented.

Thanks to Quares’ expertise, UPS now has a modern and functional office space that is future-proof and perfectly aligned with their corporate vision and work culture.
Want to know more about our approach? Contact us at designandbuild@quares.be

Relocation and Refurbishment of UPS Office Space